Procrastination is a confrontation everybody has encountered at one point or another and it will continue to occur. For the time that humans exist, we have been struggling with postponing, dodging, and delaying on issues that matter to us.
What is Procrastination?
Procrastination is the act, behavior or habit of postponing, delaying or avoiding a task or set of tasks that need(s) to be done within a certain deadline.
Why do We Procrastinate
There are lots of reasons why we do procrastinate. However, majority procrastinate because of “feelings” . However, feeling is not reality.
- They want to have perfect mood, timing and conditions. “This can be good when done with purpose and wisdom”. However, procrastination is not really about perfectionism but the ability to act immediately as it urges.
- They feel like taking action could be dangerous or they feel like a different activity would be more comfortable and enjoyable or less frustrating. “This leads to a mediocre life”.
- They feel like they don’t have enough energy to take on the task at hand.
Ways to Beat Procrastination
- Take small regular and important steps:
Taking the initial step is usually the most difficult part of a process. Most times, you might not be sure about the best direction to take and therefore be tempted to wait until the entire road map is available or the timing is perfect in order to begin.
By thinking too highly of the beginning point you might end up not taking any action. Think about all the positive outcomes and possibilities that you want. Remember that many other people have been at the very same starting point that you are in and they took the plunge and dove into action.
The truth however, is that you don’t have to start big to succeed. Don’t try to grow too quickly. Make incremental changes and improvements over time. Don’t try to do too much at once. Don’t try to jump in one big leap. Work on one piece at a time improving and evolving as you go, and don’t be afraid to start small.
2. Focus on the Steps and the Reward
Don’t look at how big what you want to achieve is but focus on the small steps that you are taking. Concentrate on the dividends of the outcome.
3. Make a To-Do list
If you already know ahead of time all the tasks that need completion by the end of the day, make a to-do list first thing in the morning. This can be done with paper or apps such as Todoist, Things, Any.do,…… etc. Choose something that speaks to you.
- visualize how much time each task will take you
- if you don’t have an external deadlines, create a deadline for yourself.
- get started with a few that are easy and obvious, such as Work, Personal, and Household.
- make more than one list. This will help you to focus
- when any task pops into your head, write it on your to-do list as quickly as possible.
- when a task has a due date, add it. Due dates help you prioritize.
- make maximum of three and five tasks per day
4. Prioritize the least favorite task
Put the task you’re most likely to push down to the bottom of the list, at the top. Categorize your tasks based on importance (how much it matters), urgent (how soon it needed to be done), and significance (how long or whether it matters).
- Significant, Important and urgent: Do these tasks right away.
- Significant and Important but not urgent: Decide when to do these tasks.
- Urgent but not important: Delegate these tasks if possible.
- Urgent but not significant: Turn over if possible.
- Not urgent, not significant and not important: Set these aside to do later.
In prioritizing my tasks, I always prefer urgent to significant and I prefer significant tasks over important ones.
5. Time yourself
Good time management will enable you to complete more in a shorter period of time and lowers your stress level. Setting time constraints for completing tasks will help you to be more focused and efficient.
Learn when your high-energy time is and utilize it.
Take a break between tasks to clear your head and refresh yourself. Consider grabbing a brief nap, going for a short walk, or meditating.
6. Probe the reasons you procrastinate and deal with them
7. Be kind to yourself
One fact that cannot be denied is that we all constantly face challenges and pressure that tends to break us down. Sometimes you may feel guilty of your poor performance. Please, don’t always get down on yourself.
In fact, you need to detach sometimes to nourish your mind, soul and body and replenish your source.
8. Turn off from all distractions
Switch off your phones when you are working on a task. Avoid social media and networking sites unless the task has to do with them. Keep away from any environment or external stimuli that could distract you.
9. Get someone to hold you accountable on specific tasks
It could be your spouse or a friend. You can have one person for each specific project or task that you want to achieve. You can meet up in person. You can speak on the phone or online. You can even text each other on a regular basis. It is totally up to you.
10. Reward yourself
Give yourself a little reward every time you tick off a box on your To-Do list.
I always like to cook for myself one of my favorite meals to enjoy.
If you are anxious about how to go ahead from where you are or how to make a start. We are here to help. Feel free to contact us.
Together we will win!!
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